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I’m always SO interested in how a business *actually* runs behind-the-scenes. How much are they spending to make everything tick, what are they doing manually vs. automatically, what programs do they use to keep on top of everything?

Here’s a detailed look into the behind-the-scenes of my online business, highlighting the tech stack and software tools I use to efficiently run my business. From project management and content repurposing to design programs and financial management.

Make sure to watch the YouTube video for the full overview and costings.

Interact

Interact enables the creation of engaging quizzes to capture audience interest and gather valuable insights, making it an essential player in lead generation and audience interaction. I use this to host my “What’s Your Brand Style” quiz which has generated over 2000 leads!

Dubsado

Dubsado serves as a multifunctional business management solution, streamlining workflows and offering features for managing client relationships, contracts, and invoicing, all in one convenient platform. We use this for the design studio side of my business to manage our client work.

Canva Pro

An essential tool for designers and content creators, Canva Pro is my go-to design program for everyday use. It’s easy to use, very powerful while not doing TOO much, has everything all in one place (stock images, fonts, graphics, etc.) and is an affordable option for business owners not wanting to shell out for expensive, professional programs. I use it to do all my own business graphics (social post, podcast cover, thumbnails, lead magnets, etc.) as well as for my students and clients.

CastMagic

Wanna know a secret? All of my podcast transcriptions, show notes and blog posts are written with the help of AI. And my fave platform that does this in one easy place? Castmagic.

Opus Clip

Opus has been a game changer in creating reels from my podcast and YouTube videos. AI looks through and selects the best content and VOILA!

Manychat

I’m LOVING Manychat as a way to easily give my audience links to my various offers, podcast recordings, blogs and more. We all know Instagram does not make link sharing easy and so being able to instantly start a conversation with a lead or share a link with them in the DMs is so helpful. It’s a great way to build your email list too.

Asana

At the heart of streamlined project management lies Asana, a powerful tool that brings harmony to team workflows without breaking the bank. Asana facilitates seamless communication and task tracking. I use it to assign myself and my team tasks, discuss projects as well as keeping track of my content planning, course ideas, business notes and more.

Airtable

Airtable is like a spreadsheet on steroids. With its ability to house diverse information and customize views, it’s a game-changer for enhanced data management. I love using it to capture client testimonials and screenshots, as well as planning our clients social media.

Slack

For casual and efficient team communication, Slack is the go-to solution. Its tidy package for team chatter, voice memos, and seamless collaboration provides an invaluable resource for keeping teams connected. (My fave feature is it’s instant transcription of voice memos!).

Google Suite

The all-powerful Google Suite delivers a one-stop shop for streamlined business management, catering to diverse needs from document creation to data collection and management. I also use Google to host my business email addresses and store a lot of my digital resources.

Kartra

Kartra stands as a comprehensive hub for all of my courses, email campaigns, landing pages, forms and sales pages. I love having so much in one place so it easily talks to each other.

Simplecast

Simplecast is a dependable platform for podcast hosting, offering a reliable home for your podcast content. We’ve found it easy to use and I personally love the look of it. Main downside is the lack of analytics on the cheaper plans.

Showit

Showit provides a captivating platform for website design and blog integration. Its intuitive design capabilities and seamless blog integration make it so easy to make beautiful without losing the functionality that a website needs.

Zoom

Zoom offers flexibility and reliability for client meetings, coaching calls, and podcast recordings. With its seamless communication and recording features, it’s a versatile tool for engaging with clients and recording podcast content with guests.

Vimeo

Vimeo is my go-to for storing the videos for all of my courses, as well as screen recording to share with my clients and students.

OneDrive

OneDrive emerges as the unsung hero, efficiently storing video files and facilitating swift collaboration with video editors. I use it for file storage for all of my YouTube videos so I can easily share large files with my video editor.

Listen or watch this podcast episode above to hear the pros and cons of some of these as well as many more programs I use to make the business flow.

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